Management Assistant

Job Description

To support the management at our headquarters in Vienna, we are looking for a dynamic Management Assistant. The position is a full-time temporary job due to a maternity leave (planned until April 2024).

As an executive assistant at svarmony, you prepare many decisions and thus relieve the CEO. You have fun and talent in dealing with organisational and administrative matters, can coordinate travel well, are reliable, confident and speak fluent English and German as your mother tongue?


Your sssskills:

  • Successfully completed commercial training or business management studies
  • Professional experience as an executive assistant or similar position
  • Organizational talent with an independent and structured way of working as well as a quick grasp of things
  • Confident in communicating with business partners
  • High degree of confidentiality
  • High level of initiative and flexibility
  • Excellent MS Office skills
  • Fluent English and very good German skills, both written and spoken

Your tasks:

  • Coordinate schedules and agenda of CEO
  • Arranging meetings & appointments and oversee management calendars
  • Prepare important documents and presentations, update records, conduct research
  • Organize and book all travel arrangements for CEO (and management)
  • Organize company (CEO) participation in events & trade fairs, workshops, and congresses
  • Monthly travel expenses accounting for CEO
  • Organization of a wide variety of administrative and office activities within the company
  • Manage applications/processing for public fundings
  • Security certificate: assist IT Manager with documentation, implementation, and on-site audit for the certification process
  • Maintaining of company security standards: administration of NDAs, assist with security training of new employees and organization of regular security trainings
  • Very good accessibility

Your entry level and starting salary will depend on your experience. To be considered for this position, please send us your application with CV and earliest possible starting date. However, a minimum wage in line with the collective agreement and overpayment based on experience and qualifications and/or through performance-related remuneration is envisaged.

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