Front Office Assistant

Job Description

We are looking for a dynamic Front Office Assistant (all genders) to support our headquarters in Vienna on a full-time basis. (38.5 hours/week).

As a Front Office Assistant at svarmony, you are the first point of contact for customers and business partners on the phone and at reception. You have fun and talent in dealing with organisational and administrative matters, can coordinate travel well, are reliable and speak fluent German and English?

Your skills:

  • Initial experience at the front desk and in office management
  • Completed commercial training at Matura level
  • Pleasure in dealing with people
  • Reliability and accurate work ethic
  • Professional and friendly appearance
  • Strong communication skills, open and committed personality
  • Independent, well organised and structured way of working
  • High degree of initiative and flexibility
  • Excellent MS Office skills
  • Fluent English and very good written and spoken German skills

Your tasks:

  • Organisation of the front desk for the entire office incl. reception & hospitality of customers
  • Professionally answering and transferring incoming telephone calls
  • Administration and ordering of office materials, catering and inventory
  • Incoming/outgoing mail incl. distribution and processing of return mail
  • Cash management and administration of invoices
  • Billing information
  • Telephone and mail exchange as well as management of incoming and outgoing mail
  • Management and organisation of national and international business trips (visas, flights, accommodation, rental cars, etc…)
  • Administrative and organisational tasks in the front office area

Your entry level and starting salary will depend on your experience. To be considered for this position, please send us your application with CV and earliest possible starting date. However, a minimum salary according to the collective agreement and an overpayment depending on experience and qualification and/or through a performance-related remuneration are foreseen.

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